Description
- Manage and coordinate executives' schedules, appointments, and meetings.
- Prioritize and resolve scheduling conflicts.
- Handle phone calls, emails, and other communications on behalf of executives.
- Draft and proofread documents, reports, and presentations.
- Respond to inquiries and act as a liaison between executives and internal/external stakeholders.
- Coordinate travel plans, including booking flights, accommodation, and transportation.
- Schedule and organize meetings, conferences, and events.
- Prepare meeting agendas, take notes, and follow up on action items.
- Manage logistics for events, including catering and audiovisual equipment.
- Organize and maintain files, records, and documents, both physical and electronic.
- Assist with preparing reports, presentations, and other documents for meetings or business activities.
- Assist with special projects, research, and data collection as needed.
- Help coordinate cross-departmental efforts for specific initiatives.
- Perform general administrative tasks such as filing, scanning, and copying.
- Maintain office equipment and arrange for repairs when necessary.
Responsibilities
- Bachelor’s degree.
- Proven experience (2+ years) in an administrative assistant or office support role, preferably in a corporate or executive environment.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
- Strong attention to detail and the ability to handle multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information.
- A proactive and flexible approach to problem-solving and task management.
- Strong interpersonal skills, with the ability to work effectively with a diverse team.
- Language skills: Azerbaijan (native), Russian (advanced), English (upper intermediate).
About this role
Apply Before
yanvar 26, 2025
Job Posted On
dekabr 23, 2024
Job Type
Full-time
