Construction Materials Buyer

1. Sourcing, Market Research & Tendering

▪     Conduct market research to identify new suppliers, innovative materials, and current pricing trends;

▪     Consult catalogues, the internet, and vendors to obtain prices and investigate potential suppliers in accordance with internal rules;

▪     Maintain and expand the company’s supplier database, fostering long-term relationships with key vendors;

▪     Manage end-to-end tendering processes (e.g., issuing ITTs/RFQs, logging responses) using e-tendering platforms.

2. Technical-Commercial Analysis & Negotiation

▪     Engage Design and Engineering teams to gather, manage, and analyze detailed technical specifications to define the best option for project requirements;

▪     Conduct comprehensive technical and commercial analyses of supplier bids, identify risks, and prepare detailed commercial comparison sheets (bid tabs);

▪     Negotiate competitive pricing, payment terms, discounts, and delivery schedules without compromising on quality or safety standards;

▪     Handle framework orders and award contracts/place orders in accordance with internal procedures.

3. Order Execution, ERP & Financial Operations

▪     Place Purchase Orders (POs) within the internal ERP system based on approved Material Requisitions (MRs) from the site team;

▪     Track and follow up on orders, obtain necessary payment documents from suppliers, and perform 3-way matching (Invoice vs. PO vs. Shipping/Receiving documents);

▪     Send payment requests to the Finance team and monitor payment status;

▪     Back up and archive all purchase-related documents in designated folders for auditing and tracing purposes.

4. Logistics, Quality & Stakeholder Coordination

▪     Coordinate closely with Logistics and Warehouse teams to ensure timely delivery of materials to construction sites and proactively resolve supply chain bottlenecks;

▪     Collaborate with Quality Assurance/Quality Control (QA/QC) and Engineering teams to ensure materials meet technical specifications and international standards;

▪     Resolve supplier queries and balance competing needs across multidisciplinary project teams.

Education & Experience

▪     Minimum 3 years of proven experience specifically as a Buyer/Procurement Specialist in the construction industry, large-scale real estate development

▪     Deep understanding of various construction materials, grades, specifications, and market dynamics (especially local and regional suppliers); ability to analyze and compare technical data sheets.

▪     Strong expertise in tendering processes, contract management, supply chain evaluation, and a proven track record in commercial negotiation.

▪     Experience in the construction industry is strongly preferred.

▪     Background in construction or engineering is a distinct advantage.

Technical & Analytical Skills

▪     Excellent proficiency in Microsoft Office Suite, particularly advanced Excel skills (formulas, pivot tables, AI tools, data analysis).

▪     Demonstrated ability to work with ERP systems for payment registration and contract tracking.

▪     Strong analytical and numerical skills with a high attention to detail.

▪     Ability to prepare, read, and interpret contractual and financial documents.

Language Skills

▪     Azerbaijani: Native or near-native proficiency (written and spoken).

▪     English: Professional working proficiency required (written and spoken).

Personal Competencies

▪     Exceptional attention to detail with a commitment to accuracy and quality.

▪     Self-motivated with strong organizational skills and the ability to manage multiple tasks simultaneously.

▪     Strong bias toward timely performance and proactive problem resolution.

▪     Excellent written and verbal communication skills.

▪     Professional demeanor with the ability to build productive relationships with subcontractors and internal stakeholders.

▪     Ability to multitask and perform efficiently under tight project deadlines and fast-paced environments.