Document Control Specialist (Construction)

• Perform document control activities for assigned construction projects in compliance with company procedures and project requirements.
• Establish, organize, and maintain hard copy and electronic filing systems for project documentation in accordance with approved filing structures.
• Organize, classify, register, and file project documents including drawings, specifications, RFIs, submittals, correspondence, and technical documentation.
• Assist in scanning, indexing, organizing, and archiving project records and documentation.
• Process and control incoming and outgoing submittals, ensuring accurate registration and timely updates in the document control system.
• Maintain updated submittal logs and monitor document status, revisions, approvals, and overdue items.
• Upload and transmit project documentation through SharePoint or other designated electronic document management systems.
• Receive, register, distribute, and track drawings, plans, technical specifications, and related revisions.
• Ensure controlled and timely distribution of approved documents to project teams, contractors, and subcontractors.
• Maintain accurate electronic repositories with proper document naming, indexing, and version control.
• Support project teams with document control activities related to RFIs, submittals, drawings, reports, and project correspondence.
• Ensure confidentiality, accuracy, and integrity of all project records and documentation.
• Perform other related duties as assigned by management.

Education:

Bachelor’s degree in a related discipline

Specific areas of expertise:

Document control systems and filing structures; submittals, RFIs, drawings, and technical documentation; construction project documentation standards; SharePoint and electronic document management systems.

Work experience:

Minimum 3–5 years of experience in document control roles, preferably within construction or engineering projects.

Language and computer programs knowledge (Microsoft Office):

Good command of MS Office applications.

Knowledge of Aconex and electronic document management systems is preferred.

Fluent in Azerbaijani; Proficiency in English.