Executive office assistant

17-10-2025

1.8K

Manage and coordinate executives' schedules, appointments, and meetings.
Prioritize and resolve scheduling conflicts.
Handle phone calls, emails, and other communications on behalf of executives.
Draft and proofread documents, reports, and presentations.
Respond to inquiries and act as a liaison between executives and internal/external stakeholders.
Coordinate travel plans, including booking flights, accommodation, and transportation.
Schedule and organize meetings, conferences, and events.
Prepare meeting agendas, take notes, and follow up on action items.
Organize and maintain files, records, and documents, both physical and electronic.
Assist with preparing reports, presentations, and other documents for meetings or business activities.
Assist with special projects, research, and data collection as needed.
Help coordinate cross-departmental efforts for specific initiatives.

Bachelor’s degree.
Minimum 2–5 years of proven experience in a similar administrative or executive assistant role.
Excellent organizational and time management skills; ability to prioritize multiple tasks effectively.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
High attention to detail, punctuality, and accuracy.
Ability to work independently, take initiative, and adapt to a fast-paced environment.
Stress-resilient, professional, and proactive attitude.
Ability to maintain confidentiality and handle sensitive data.
Strong interpersonal skills and ability to interact with diverse teams and clients.
Languages: Azerbaijani – native, English – upper intermediate or fluent, Russian – upper intermediate (preferred).