Personal Assisstant to CEO

Job Description :

·        Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements;

·        Coordinate and manage meeting logistics, including preparing agendas, taking minutes, and distributing follow-up materials;

·        Screen incoming calls, emails, and correspondence, and respond or re-direct as appropriate;

·        Handle confidential information with discretion and professionalism.

Communication:

·        Serve as the primary point of contact for internal and external shareholders on all matters regarding the CEO;

·        Draft, review, and send communications on behalf of the CEO;

·        Prepare and edit reports, presentations, and other documents as needed.

Project Management:

·        Assist in the planning and execution of projects initiated by the CEO;

·        Track project milestones, deliverables, and deadlines, ensuring timely completion.

Travel Coordination:

·        Plan and organize domestic and international travel itineraries, including flights, accommodations, transportation, and related logistics;

·        Prepare travel expense reports and handle reimbursement processes.

Office Management:

·        Maintain and organize the CEO’s office, ensuring a professional and efficient working environment;

·        Order and manage office supplies and equipment for the CEO;

·        Assist with personal tasks and errands as required.

Event Coordination:

·        Plan and coordinate events, conferences, and other activities hosted or attended by the CEO;

·        Handle event logistics, including venue selection, catering, and guest coordination.

What successful candidate gets:

• Opportunity to work in an international and diverse team;
• Medical insurance;
• A corporate mobile number;
• Competitive salary.

Qualifications:

Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.

Experience: Minimum of 5 years of experience as an executive or personal assistant, preferably supporting senior executives.

Language Skills: Azerbaijani, English, and Russian must be fluent (Written and Verbal).

Skills:

·        Excellent organizational and time management skills;

·        Strong written and verbal communication skills;

·        Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software;

·        Ability to work independently and handle multiple tasks with minimal supervision;

·        High level of discretion and integrity when dealing with confidential information;

·        Strong problem-solving skills and attention to detail;

·        Ability to adapt to a fast-paced and changing environment.

Work Environment:

·        Full-time position based in an office setting;

·        Occasional travel may be required;

·        Flexibility to work outside standard business hours as needed.