Senior Purchasing Specialist

Scope of Job

To manage and control the purchasing process in line with company policies, ensuring cost efficiency, supplier reliability, timely delivery, and compliance with internal procedures.

Main Duties

• Manage the end-to-end purchasing process for goods, materials, equipment, and services.
• Review purchase requests, obtain quotations, prepare price comparisons, and recommend the best purchasing options.
• Negotiate with suppliers to secure competitive prices, quality standards, payment terms, and delivery conditions.
• Ensure all purchase orders, invoices, delivery notes, and supporting documents are accurate and properly approved.
• Monitor supplier performance, delivery timelines, price changes, and product quality.
• Identify alternative suppliers and support cost-saving initiatives.
• Ensure all purchasing activities comply with internal control procedures and company policies.
• Coordinate with Finance, Receiving, Store, and operational departments to ensure smooth procurement flow.
• Maintain accurate supplier records, purchasing data, and system updates.
• Prepare purchasing reports and provide analysis when required by management.

Requirements

• Bachelor’s degree in Business Administration, Finance, Economics, Procurement, Supply Chain, or a related field.
• Minimum 5 years of relevant purchasing/procurement experience, preferably in hospitality.
• Good understanding of internal control, cost control, and procurement procedures.Strong knowledge of supplier management, price analysis, negotiation, and purchasing documentation.

Software Skills

• Strong MS Excel skills, including formulas, filters, pivot tables, and VLOOKUP/XLOOKUP.
• Experience with IScala, Materials Control, Opera, or similar procurement/inventory systems is an advantage.

Languages

• Azerbaijani – fluent.
• English – business level.
• Russian – advantage.