Office Manager

• Manage the daily operations of the office and ensure a safe, organized, and efficient working environment.
• Coordinate office procurement, including stationery, office supplies, pantry items, and other operational purchases.
• Oversee the office cleaning service and monitor service quality.
• Manage office access, including visitor registration, access cards, and coordination with building management.
• Administer parking allocation and maintain the office parking schedule.
• Coordinate office maintenance requests — electricity, utilities, repairs, and other facility-related issues — with the landlord and service providers.
• Handle document flow: register incoming and outgoing correspondence and arrange the dispatch of documents to designated addresses.
• Maintain relationships with office vendors and suppliers, ensuring timely delivery of services and supplies.
• Support office logistics for meetings, internal events, and employee activities.
• Maintain office inventory and ensure workplace equipment and common areas are properly organized.
• Assist with workplace setup for new employees, including desks, office access, and welcome materials.

Requirements

• Bachelor's degree in Business Administration, Management, Hospitality, or a related field is preferred.
• 2+ years of experience in office administration, facilities management, or office operations.
• Fluency in Azerbaijani; working proficiency in English and Russian (written and spoken).
• Confident user of MS Office (Word, Excel, Outlook).
• Experience working with vendors and service providers.
• Experience in document flow and office record-keeping is an advantage.

Personal Qualities

• Strong organizational skills and the ability to manage multiple tasks in parallel.
• Attention to detail and a high level of responsibility.
• Effective communication and teamwork skills.
• Problem-solving mindset and the ability to take initiative.
• Customer-service orientation.
• Strong time management and prioritization skills.
• Discretion in handling confidential information and commitment to business ethics.
• Adaptability and resilience under pressure.