Supply Chain Manager

Supply planning and forecasting

• Organise, manage and continuously improve the operation of the company’s supply chain system;
• Prepare short-, medium- and long-term supply plans based on the requirements of the Sales, Projects and Service departments;
• Analyse lead times and define contingency plans for critical items.

Purchasing and supplier management

• Source, evaluate, select and onboard suppliers and service providers;
• Negotiate pricing, payment and delivery terms with suppliers and secure favourable commercial conditions;
• Create and approve purchase orders (PO) and monitor their execution;
• Monitor delivery lead times; initiate escalation and recovery actions in the event of delays or non-conformities;
• Regularly evaluate supplier performance against defined criteria and build long-term partnership relationships;
• Participate in the preparation of draft contracts and other standard documents for the purchasing of goods, works and services;
• Analyse the terms of supply contracts from a logistics and financial risk perspective.

Import, customs and documentation

• Organise the customs clearance of goods and coordinate with customs brokers;
• Ensure that the relevant permits required for import — licences, certificates, conformity documents, etc. — are obtained from the competent state authorities;
• Ensure the correct preparation of transport and shipping documents (invoice, packing list, CMR, B/L, certificate of origin, etc.);
• Monitor changes in customs legislation and integrate them into company processes in a timely manner;
• Organise document flow, archiving and audit-ready record keeping.

Logistics and transportation

• Organise international and domestic transportation, select carriers and define the terms of cooperation with them;
• Optimise transportation costs through the selection of the optimal route, mode of transport and Incoterms;
• Prepare logistics forecasts and plans;
• Monitor the safety and integrity of goods during transportation and storage;
• Establish internal logistics processes ensuring fast and transparent delivery of spare parts to service technicians and installation crews.

Warehouse and inventory management

• Organise warehouse operations and supervise warehouse activities and staff performance;
• Standardise the processes for goods receipt, put-away, storage and issue;
• Carry out regular stock counts and ensure consistency between physical and recorded inventory;
• Define minimum and maximum stock levels (min/max stock) to ensure uninterrupted supply;
• Identify slow-moving and dead stock and take measures to reduce it;
• Monitor compliance with storage conditions and equipment maintenance requirements.

Budget, KPIs and reporting

• Prepare the annual supply chain budget and monitor its implementation;
• Analyse purchasing and logistics costs and prepare cost-reduction proposals;
• Prepare and present regular analytical reports to management.

Risk management and insurance

• Identify and mitigate supply chain risks (supply disruption, delays, price volatility, currency risk, etc.);
• Arrange insurance of equipment, goods and materials, as well as carriers’ liability;
• Manage documentation and the claims process in the event of insured incidents.

Process improvement

• Document and optimise the processes from purchase requisition to goods receipt;
• Identify and implement improvement opportunities to increase supply chain efficiency;
• Ensure the correct use of the supply chain modules in the ERP system;
• Train the relevant departments and field staff to implement process changes.

Education and work experience

• Higher education — a degree in Logistics, Supply Chain Management, International Economic Relations, Business Administration or a related field is an advantage;
• At least 3 years of work experience in the specialty or in related fields;
• Supply chain experience in the technical equipment, construction or industrial sector is an advantage.

Professional knowledge

• Knowledge of legislation in the field of international and domestic transportation and experience working with international carriers;
• Knowledge of customs legislation and hands-on experience working with customs authorities;
• Knowledge of the process of obtaining permits and licences;
• Knowledge of the process of issuing transport and shipping documents;
• Knowledge of Incoterms;
• Knowledge of the basics of document workflow;
• Knowledge of inventory management methodologies.

Technical skills

• Advanced knowledge of MS Office applications
• Experience working with ERP systems;
• Ability to prepare analytical reports.

Language skills

• Azerbaijani — excellent;
• English — professional proficiency (written and spoken);
• Russian — an advantage.

Personal and professional qualities

• Analytical and systematic thinking;
• Negotiation and problem-solving skills;
• Planning and prioritisation skills, with the ability to manage several processes simultaneously;
• Attention to detail and a strong sense of responsibility;
• Ability to work independently, proactivity and a results-driven approach;
• Ability to work effectively in a team and to communicate across departments.

International certifications (an advantage)

• Procurement and supplier management
• Supply chain and planning
• Logistics, customs and international transportation
• Process improvement and project management