Office Administrator

Administrative and Office Management

• Organize and coordinate the day-to-day administrative operations of the office
• Develop office rules and internal administrative procedures, and oversee their implementation
• Coordinate employees’ day-to-day administrative needs
• Manage office supplies, inventory, and other administrative resources
• Communicate with suppliers and service providers
• Coordinate office infrastructure, technical, and facilities matters
• Carry out and coordinate administrative tasks assigned by management

Document Flow and Archiving

• Register, classify, and route incoming and outgoing documents to the relevant departments, and archive them as needed
• Oversee the flow of contracts, letters, official correspondence, and other corporate documents
• Keep company information and document registers up to date

Reception and Visitor Management

• Organize and manage day-to-day reception operations
• Greet visitors, manage the office entry process, and direct them to the appropriate people
• Handle incoming calls, inquiries, and general requests
• Coordinate meetings and visitor appointments
• Manage the receipt and dispatch of courier, mail, and document deliveries

• Bachelor’s degree (business administration, management, or a related field is preferred)
• At least 2 years of experience in office administration, reception, or document management
• Excellent written and spoken Azerbaijani; business-level English; knowledge of Russian is an advantage
• Proficiency in MS Office (Word, Excel, Outlook) and Microsoft Teams
• Knowledge of record-keeping and business correspondence standards
• Strong organizational and prioritization skills, with the ability to manage multiple tasks at once
• Attention to detail, a sense of responsibility, and respect for confidentiality
• Professional appearance, pleasant communication style, and a customer-oriented approach