Reservoir Development department Assistant

Umid Babek Operating Company
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Liaise with Managers and the Head of Function to coordinate and consolidate inputs for integrated project schedules.
Set up, track, and follow up on Purchase Requests in SAP.
Monitor and maintain team calendars, coordinate meetings, and organize team events.
Maintain Reservoir Development distribution lists in coordination with IT.
Maintain and update the shareholder requests log, ensuring timely follow-up and communication.
Prepare, review, and submit monthly timesheets.
Maintain, organize, and update Reservoir Development documentation, archives (digital and physical), and Microsoft Teams channels.
Support the Document Controller in registering, updating, and ensuring compliance of Reservoir Development documents with company standards.
Track and maintain technical procedures, work instructions, and guidelines relevant to the Reservoir Development function.
Ensure confidentiality and proper handling of sensitive technical and operational information.
Provide daily administrative and clerical support to the Reservoir Development Team, including acting as the first point of contact for internal and external communications.
Coordinate travel arrangements, expense reporting, and other logistical requirements for team members.
Assist in monitoring ongoing project activities and ensure timely updates are communicated to the team.
Assist in preparing reports, presentations, and technical documentation for management and stakeholders.
Provide administrative and logistical support for workshops, technical reviews, and cross-functional meetings.
Support the onboarding of new team members.
Arrange business cards and other administrative requirements for team members.
Organize team dinners, away days, and other team-building events.
Provide ad-hoc administrative support to the Head of Function and Managers as required.

Tələblər

Bachelor’s degree
Prior experience in an administrative or team assistant role, preferably within oil & gas, energy, or engineering companies.
Strong organizational and time management skills with ability to prioritize tasks effectively.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
Strong communication and interpersonal skills.
Ability to work in a fast-paced environment with accuracy and attention to detail.
Discretion in handling sensitive and confidential information.
Strong command of English, both verbal and written.