Personal Assistant to CEO

Executive & Administrative Support:

• Manage the CEO’s calendar, appointments, and meeting schedules, ensuring effective time prioritization.
• Handle correspondence, emails, phone calls, and communications on behalf of the CEO.
• Act as the primary point of contact between the CEO and internal teams, partners, and external stakeholders.

Meeting & Communication Management:

• Prepare meeting agendas, presentations, and briefing materials.
• Attend meetings when required, take accurate minutes, and follow up on action items.
• Coordinate meetings, conferences, and executive events.

Travel & Logistics Coordination:

• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Ensure all travel logistics are efficiently planned and aligned with the CEO’s schedule.

Document & Information Management:

• Prepare, review, and organize documents, reports, and presentations.
• Maintain confidential files, records, and sensitive information with the highest level of discretion.
• Ensure accurate record-keeping and document version control.

Operational Support:

• Support day-to-day administrative operations related to the CEO’s office.
• Liaise with departments to ensure timely information flow and task completion.
• Assist with ad-hoc tasks and special assignments as required by the CEO.

Education:

• Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

• Minimum of 3 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in Azerbaijani and English (Russian is desirable)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and priorities effectively.
• High level of professionalism, discretion, and confidentiality.